A. Legal Authority
The Lincoln Library is a public library organized under the laws of Kansas and authorized under K.S.A. 12-1219 et seq. to acquire by purchase, gift or exchange the materials and equipment deemed necessary by the board for the maintenance and extension of modern library services.
B. Mission Statement
Lincoln Library will enrich the quality of life for the Medicine Lodge community and outlying areas by providing library resources for information, learning and recreation. We support lifelong learning and advancement of skills for all ages with an up-to-date collection and technology services and programs.
C. Goals of the Collection
The goals of the Lincoln Library collection shall be as follows:
• To keep a current and relevant collection
• To serve as the primary resource center for the area
• To support and enhance educational, civic, and cultural activities
• To assess community needs and provide materials and programming to meet those needs
• To serve all members of Medicine Lodge and the surrounding area, those within the state of Kansas and all others who require our services
• To be a central and integral part of the community we serve
• To use creativity, enthusiasm, and kindness in all that we do
D. Responsibility for Selection
While the overall legal responsibility for the materials selection policy lies with the Lincoln Library Board of Directors, the Board delegates to the Director the responsibility for selection of materials and the development of the collection. The Director works with the other staff members to design the selection program for the Library.
2. Criteria and Review Sources
A. General Selection Criteria
General criteria for collection development includes but is not limited to:
a. Examination of the existing materials in the collection on the same subject to determine if additional or more current materials are needed
b. Reputation of the author, artist, publisher or producer
c. Suitability of subject, style and reading level for the intended audience
d. Current appeal and popular demand
e. Present and potential relevance to the community needs
f. Availability or scarcity of materials on the subject
g. Value of material in relation to its physical durability
Fiction: In addition to the General Selection Criteria above, the following criteria are often used for acquisition of fiction:
a. Plausible plot and good plot development
b. Effective characterization
c. Imaginative writing and originality
d. Literary merit
e. Accurate description of the particular era or country in which the story is set
f. Ability to sustain reader’s interest
g. Significant contribution in a new or special way if a new edition
h. Hardcovers are preferable when available
Children’s Materials: The following criteria, when applicable, are considered when selecting materials for the children’s collection:
a. Appropriate materials to meet the needs and interests of children from infancy to sixth grade
b. Materials of interest to adults concerned with these age groups
c. Variety in points of view to enable children to better understand their world
d. Materials that reflect cultural diversity
e. Materials that reflect the wide spectra of reading comprehension and maturity levels of children served.
f. Hardcovers are preferable when available
Young Adult: The following criteria, when applicable, are considered when selecting materials for the Young Adult collection:
a. Appropriate materials to meet the needs and interests of young adults in the twelve to eighteen age group (middle school through high school); grades six through twelve
b. Materials for recreational, popular and topical reading that may be related to the needs of students, but not school textbooks
c. Recognition of special characteristics of this age group and the need to identify with others, peer pressure in the area of behavior and conduct, and a search for self-identity, self-worth, and independence
d. A wide range of subjects, some of which could be controversial
e. Hardcover are preferable when available
a. Purchase periodicals that are relevant to the Medicine Lodge area
b. Purchase national periodicals that are used frequently by patrons
Non Print Materials such as books on tape, ebooks and eaudiobooks: Criteria parallel those listed for General Selection Criteria are considered as well as the following:
a. Ability to be understood and articulated in an interesting manner
b. Ease of access, availability
c. To give patrons a variety of options for content
Videos: Criteria for the selection of videos:
a. Balance popular demand with quality by basing purchases on reviews
b. Good technical quality
c. Need for non-fiction and documentaries to present accurate, up-to-date information of interest to patrons
d. Update video formats as they change (currently purchasing DVDs, Blu-ray discs)
a. Donated to the library, the library does not purchase artwork
b. Is by a local or regional artist or depicts subject matter specific to Barber County or the region
c. Meets high aesthetic and professional standards
d. Artistic merit and reputation of the artist
e. Quality of interpretation and technique of the artist
Professional Development Collection:
a. The Library provides a professional development collection for staff and trustee training and knowledge purposes.
b. This collection will also contain materials that may be weeded from the main collection but that can still be utilized by staff for programs, services, or knowledge.
c. These materials are not for general checkout. Staff and Trustees may check these materials out. Patrons may check out on approval of Director.
B. Review Sources
Adult, Young Adult, Children: Primary sources for selecting adult materials include but are not limited to Forecast, Amazon, Goodreads, Kirkus reviews, Baker and Taylor information, Booklist.
Non Print Media: Review sources include but are not limited to Audio Editions, Forecast, Amazon.
A. Materials Not Purchased
The Library does not purchase certain types and formats of materials including software, 16mm films, textbooks, workbooks or artwork. However, based on demand and availability, the Library reevaluates on an annual basis the types of material formats it does and does not purchase.
B. Replacements and Duplicates
A replacement is an item purchased to replace an identical title previously in the collection. The need for replacement in each case is judged by these factors:
a. Number of copies available. If a copy is lost or missing, the Library may not replace it if it owns another copy.
b. The coverage the library has on the subject. If the Library has a large collection of materials in a particular subject area, there may be no reason to replace a particular title.
c. The amount of similar material available. If numerous books are continually published on a subject, the Library may replace a missing title with a more current title.
d. The demand for subject material in that subject area. It may be that the subject is so popular that the Library may replace it immediately.
e. The availability of a particular title. If a title is out-of-print and expensive to replace, the library staff may decide not to buy it.
f. When the budget permits, a copy will be ordered when request for the title from library users reaches 2 – 3 requests.
C. Recommendations from the Public
The Director and library staff will encourage library users to recommend materials for purchase. Such recommendations for purchase will be considered under the same criteria used for the purchase of other library materials.
4. Gifts and Tax Exemptions
When gifts or donations of books or other materials are accepted, the Director and library staff will make the donor aware that donated materials may be used or disposed of as the library determines is appropriate. Determining “appropriate” use means using the same criteria set forth in the policy for the purchase of library materials. Gifts that are not added to the collection are placed in the Library book sale, recycled if damaged, or sent to Thrift Books for resale. Acceptance or decline of any other donations, not covered by written policies, are considered to be within the discretion of the Library Board.
Under existing law, gifts to the Library may be deductible; the deductibility is governed by the provisions of the Internal Code of 1986 as amended. The Library does not provide appraisals of books or other non-cash items. Internal Revenue Service regulations and the Tax Reform Act of 1984 (Section 155a) clearly state that the appraiser must not be the Library that receives the donated items. Donors are required to obtain a formal appraisal if the value of donated property is valued at $5000.00 or more. If a Library sells or disposes of a gift of property or materials valued at $500.00 or more, the Library must file Form 8282 with the IRS within 90 days of the sale or disposal.
The Library reserves the privilege of using cash donations in a manner that will best serve the operation of the Library and its service to the library users. If cash donations are made with request for specific materials to be purchased, the Collection Development Policy should be used to determine if the purchase is appropriate for the Library. Gifts made to the Library become the sole property of the Library and remain so until they are either added to the collection or until a decision is made by the Library about their appropriate use.
5. Interlibrary Loan and Cooperation
The Lincoln Library cooperates with the Kansas State Library and South Central Kansas Library System to provide interlibrary loan as an essential service to library users. Interlibrary loan, while not designed as a substitute for providing books and other materials in constant local demand, is used by the Library to make available those materials that cannot be added to the collection because of infrequency of demand, space, budget or their appropriateness for the collection.
The Lincoln Library is a member of the South Central Kansas Library System which is a regional system of cooperating libraries. In accordance with Kansas Administrative Regulation (KAR) 54-1-8, “libraries participating in a regional system of cooperating libraries shall permit any citizen of the territory comprising the system to borrow materials or receive services without charge, subject to reasonable library rules”. Fees are not charged for interlibrary loan or research unless the lending library charges and such charges will be passed onto the library user.
6. Confidentiality of Library Records
The Library maintains a trust with members of the public and makes reasonable effort to ensure that information about library users and the individual information that they use remain confidential. Library user records are protected by law as consequence of the library’s written policy stating that they are confidential. All library employees and volunteers will be trained to uphold the library’s policies on confidentiality. The following guidelines describe the library’s policy. No information may be disclosed regarding or including:
• A library user’s name (or whether an individual is a registered borrower or has been a library user)
• A library user’s address
• A library user’s telephone number
• The library’s circulation records and their contents
• The library’s borrowers’ records and their contents
• The number or character of questions asked by individual library users
• The frequency or content of a library user’s visits to the library or any other information gathered by the Library will not be given, made available or disclosed to any individual, corporation, institution, government or law enforcement agency without a valid warrant or court order.
7. Challenged Materials
When a library user requests that a library material be removed from the shelves or challenges the appropriateness of a specific material, the following procedure will be used for reconsideration of the material:
• All requests for reconsideration of materials will be handled by the Director. The Director will offer any person making such a request the opportunity to discuss the material.
• The discussion should take place in a relatively private area of the Library. The Director will listen to the library user and then explain the general criteria of the library’s selection policies which describe how and why materials are chosen for the collection.
• If the person making the complaint wants to continue the process for reconsideration of materials after talking with the Director, he/she will be offered a “Request for Reconsideration of Library Materials” form (see appendix) to complete. The person or group making the request should be properly identified and the complaint form should be filled out in its entirety. The process for reconsideration should be explained by the Director to the person or group making the complaint and they should be informed that after a recommendation is made by the Reconsideration Committee they will be notified.
• After the Director receives the completed form, she shall appoint a Reconsideration Committee to review the request. The Committee shall consist of the Director, a South Central Kansas Library System Consultant, a Library Board member and an individual from the community who is a library user.
• After the Director’s written notification of the decision of the Reconsideration Committee and if the person or group making the request are not satisfied with the committee’s decision, the person or group may appeal to the Library Board within three weeks of notification of the committee’s decision.
• If the decision is appealed to the Library Board, the material in question and all support information concerning the decision to purchase this material should be forwarded to the Board for consideration at its next regular meeting. The Library Board’s decision will be final.
8. Maintenance of the Collection
A. Weeding Policy
In response to the changing nature of its community, the Library continuously evaluates its collections through the systematic weeding and replacement of materials. Weeding requires skill, care, time and knowledge of the materials to be discarded. Weeding eliminates unnecessary items; outdated or superseded materials; titles infrequently used, no longer of interest or in demand; unnecessary duplicates; and worn out or mutilated copies.
B. Questions to Ask When Weeding
When weeding, the following question of a general nature are asked of each material considered.
a. What was the last date of circulation? What was the interval of time between checkouts?
b. Is the book in attractive and useful condition?
c. Is the information and presentation still accurate?
d. Is it reliable? Viewpoints and information change with time.
e. Does it have appropriate language and usage? Vocabulary and usage are a reflection of a particular time and place.
f. Is it a duplicate? Older edition duplicates of once popular titles should be discarded.
g. Is it appropriate material for this Library at this time?
h. Older fiction by popular authors, series fiction and fiction classics should be given due consideration.
Additional guidelines and assistance in weeding may be obtained from the South Central Kansas Library System and the ALA website.